Call for Volunteers: Harlem Arts Festival 2013

30 May

The Harlem Arts Festival is a free annual festival presenting music, dance, theater, and visual artists based in or inspired by Harlem. Taking place at the Richard Rodgers Amphitheater in Marcus Garvey Park on June 29th & 30th, they invite the community to celebrate Harlem’s vibrant cultural landscape and contemporary artistry.

They are looking for Stage Technicians, Greeters/Info Booth Attendances, Servers, Kids Corner Attendants, Builders/Runners, Medical personnel  Merchandise sellers, and Artist Liaisons to volunteer for this amazing weekend celebration. Last year 33 artists performed on 2 different stages over 2 days in front of approximately 1,000 attendees. This year the festival is expected to draw an even larger crowd and that is why they need you more than ever! Volunteers are the key to making this another wildly successful event.

If you would like more information about the festival please visit and if you would like to volunteer, please contact Leah Diaz at or at 253-318-9872.

A more detailed description of the volunteer roles they are looking to fill is below:

Stage Technicians – work directly with the Production Stage Manager to meet the technical requirements provided in each performing artists’ tech rider. Volunteers should have a background in electronics or production and should be able to lift at least 30 lbs. Some heavy lifting will be required.

Greeters, Info Booth Attendants, and Servers for Thursday Night only – must be interested in working closely with festival attendees and providing friendly and knowledgeable services. Volunteers with exceptional people skills may be assigned to various posts throughout the position including greeters, info booth staff, or servers at VIP catered events.

Kids Corner Attendants – work to provide arts in education activities for children of all ages and engage them in art making with crafts and performance. Volunteers will oversee child safety, facilitate crafts and performance games, and confer with parents about specific drop off and pick up times of individual children. Volunteers with a special skill or interest in working with children or in education should apply for this category.

Builders/Runners – primary set up and breakdown crew of vendor booths, artist tables, and gallery walk. Each assignment will be dispatched and managed by Volunteer Coordinator. Each assignment is to be completed as efficiently as possible, and during intervals, volunteers will assist with providing information and friendly service to festival attendees. Should be able to lift 15 lbs and stand for up to 6 hours.

Medical – must have a particular skill or interest in first aid, CPR, or other related medical service. Proof of certification will be required. Volunteers will be stationed in the medical tent and will attend to festival staff and attendees with medical concerns. Volunteers will work closely with Mt. Sinai EMT service and Fire Dept. in case of medical emergency.

Merchandise – manage the sale and distribution of festival merchandise. Harlem Arts Festival t-shirts, tote bags, posters, and magnets will be on sale throughout the festival. Being able to accurately record inventory and cash flow reports of total sales is a plus. Volunteers will be responsible for set up and breakdown of merchandise tent.

Artist Liaison – will be charged with delivering personalized service and attention to each of the participating festival artists. Volunteers will be responsible for artist check-in, orientation, and company management. Performing artists will be escorted and toured through the green room and visual artists will be shown to their individual booth and offered set up. Liaisons should have some background in arts or production, and will assist in transitions between acts and work closely with stage technicians and Production Stage Manager. Liaisons may be asked to assist with set up of visual artist booth or gallery space. Liaisons should be able to lift 20 lbs and stand for up to 6 hours.





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